Form 16, Part B is the TDS Certificate issued to Employees by the Employer. It provides the details of the computation of taxable income and the applicable tax.

One can generate / print Form 16, Part B from the software if the details have been entered (as it is optional).
Click on Form 16 – Part B under Reports :

Reports - Form 16 - Part B

The following screen will get displayed:

Fig 2

The report can be generated in any of the following 3 formats:

i. Print Form 16, Part B
ii. Generate Individual PDF for each Employee
iii. Merge PDF files of Part A & Part B of Form 16

Each of the 3 formats are individually explained below:

i. Print Form 16, Part B

This will print the certificates for all selected employees.

Select Print Form 16, Part B
Click on Proceed.
The screen will get displayed:

Fig 3

Company – Select the Company for which the report needs to be generated

FA Year – Select the Financial Year for which the return needs to be generated

Place – Select the place where the certificate has to be generated.

Date – Select the date when the certificate has to be generated.

List of Employees – Select the employee name for which the certificate has to be generated.

Click on Show Report. The following report will get displayed:

Fig 4

ii. Generate individual PDF for each Employee

This will generate separate PDF files of Form 16, Part B for the each of the selected Employee. All the PDF files will be placed in one ZIP file and will automatically be downloaded to the local system.

Fig 5

Select Generate individual PDF for each Employee

Click on Proceed.

Fig 6

Company – Select the Company for which the report needs to be generated

FA Year – Select the Financial Year for which the Return needs to be generated

Place – Select the place where the certificate has to be generated.

Date – Select the date when the certificate has to be generated.

List of employees – Select the employee name for which the certificate has to be generated.

Click on Download Report. The report will get downloaded in PDF Format.

iii. Merge PDF files of Part A & Part B of Form 16

Part A of Form 16 is to be generated through the TRACES PDF Convertor by using the downloaded Certificate file. This module will generate PDF of Part B for each employee and merge it with Part A and store it as one consolidated PDF of Form 16 (Part A & B) in the local system.

Fig 7

Select Merge PDF files of Part A & Part B of Form 16

Click on Proceed

Fig 8

Company – Select the Company for which the report needs to be generated

FA Year – Select the Financial Year for which the return needs to be generated

Choose File – Select Folder of PDF files of Part A (as generated by Convertor Utility)

Place – Select the place where the certificate is being generated.

Date – Select the date when the certificate is being generated.

List of employees – Select the employee name(s) for which the certificate is being generated.

Click on Merge Form 16 Part A & B. Once the merging is complete, the consolidated Form 16 is stored in the provided folder.